Petty Cash is a small accounting application to track Petty Cash Transactions, Print Vouchers, and Generate Various Reports.
Petty Cash is a small accounting application developed by ERachana Technologies that can be used to effectively handle Petty Cash Transactions in any organization. It is simple to use, designed to save time, prevent errors (and misuse), and produce reports suitable for easy accounting and checking. The Petty Cash Manager is an easy to use software through which, users can easily manage expenses under various Accounting Heads and generate very informative reports easily.
Generally, in any organization, there are various payments that are spontaneous in nature. If these payments are made by the main cashier every time, and then recorded in the main cash book, it will be laborious, and it will result in a heavier accounting file. To manage this scenario, usually, a Petty Cash book is maintained with various accounting heads and these entries are managed separately. Summary of Petty Cash can be then posted to main accounting Package and very effectively reduce the burden on the Accounting Software used.
In bigger organizations, there are multiple points where such expenditure is maintained. All this expenditure cannot be maintained by a single accounting person since these expenses are managed at different branches in different locations. It is important to record all petty cash transactions so that you can claim more legitimate business expenses and lower your business taxes. This task can be systematically automated by the Petty Cash Management Software developed by ERachana Technologies.
Petty Cash Management is particularly effective for finance departments which need to take control of distributed cash. This application can also be configured to print out vouchers so that the receiving party can acknowledge the receipt of money by signing the printed paper as and when required.
The Petty Cash Application can be installed in the same way as any other standard windows application. Download, Install and Register the Petty Cash Application from our website www.erachana.net Installation & Registration are explained in Detail in other videos
Create a New file by Selecting New from File Menu. Once you create a new file, first you need to create Masters
Masters can be accessed from Masters Menu.
In Petty Cash Accounts, details of Various Petty Cash Accounts are stored.
To do this, in Masters menu, click Petty Cash Accounts. Enter the Account Name, Person who handles the account and Save the details.
In Petty Cash, if expenses are managed under various Account Heads, it will be helpful to generate reports.
To add Account Heads, click Account Head in Masters and enter Account Head details.
Add Narration details by clicking Narration from Masters and enter narration Name.
Add Receivers’ names by clicking on Receiver Master from Masters and enter the Receivers Name.
Petty Cash can be managed through the Petty Cash Menu.
To manage a petty cash account. First Receipts should be entered and then Expenses are to be added.
To update receipts of the amounts received for a given Petty Cash Account, click Receipt Voucher from Petty Cash menu and enter the details.
Select the Petty Cash Account, Enter Date , Amount and Remarks if any and click Save.
You can see the Current Balance of the selected Account in Current Balance.
You can prepare a Receipt Voucher by clicking on Print Button
Create Expense details by clicking on Expense Voucher from Petty Cash menu and entering details-
Select Petty Cash Account, Date, Narration and Receiver.
The details of the transaction can be recorded by clicking on Add in Details section. Select an item from Head Of Account drop down, enter an Amount, enter Remarks if necessary and then click Save.
Once you save the Expense Voucher, Running Balance of the selected Petty Cash Account will get updated automatically.
To print the Expense Voucher, Click on Print.
A Sample Voucher is shown below.
To generate reports of the Cash Transactions, click Reports from Petty Cash menu.
Another Window with options namely Running Balance Report, Heading-wise Report, Month-wise Report and Account Balance Report will appear.
To see the Running Balance, click Running Balance Report and select a value from Petty Cash Account drop down and enter the dates. Click List to view the Running Balance and click Export to generate an editable Excel Report.
If you want Summary of all the Petty Cash Accounts, Click on Accounts Summary Report – A report gets Generated which will have details like Petty Cash Account Name, Total Receipts under that account, Total Expenditure and Current Balance
You can also generate Heading Wise Report - click Heading Wise Report from the Cash Transaction Reports and select a value from Petty Cash Account drop down. Enter the values of From and To dates and click Export.
An excel report is generated with respective details.
To generate Month-Wise Petty Cash Expenditure for a Calendar Year or Financial Year Click on Month-Wise Report button, Select Calendar or Financial Year and select the year for which you want report and select one or more Heads of Accounts from the list and generate the report.
1. Allows user to generate Receipts and Payment Vouchers
2. Allows users to track Running Balances
3. Allows users to generate Head-wise, Month-wise and Running Balance Reports